The Deforestation Due Diligence Statement Registry is a specialised online tool that streamlines the creation of due diligence statements within your supply chains.
The Registry allows operators, traders and their representatives to make electronic Due Diligence Statements, and submit them to the relevant authorities to show that their products do not cause deforestation, in compliance with the Deforestation Regulation.
Registration to use the system will begin in November 2024 and the system will be opened to all users in December 2024.
The Online Registry
Any operator or trader or their representatives may use a publicly available online version of the Registry. You can use this website to declare that due diligence has been performed for the import, export or domestic production of goods that are in scope of the EU Deforestation Regulation.
Operators can indicate the exact origins of products and materials by drawing areas on a map, or by providing coordinates individually or in bulk. To make the process as simple as possible for companies working with products from multiple locations, there are options for uploading, copying or re-using location information.
Coordinates can be provided in bulk in a file using the GeoJSON standard format.
To create the Due Diligence Statement, the operator selects the type of product and indicates characteristics such as quantity and volume.
Operators further down the supply chain (such as traders within the EU) can refer back to Statements created previously.
Operators can view and manage their Due Diligence Statements in a dasboard. The status of the statement will be updated as it is processed by the competent authorities.
Manage statements in bulk through an API
If you are a large operator dealing with many products and suppliers, you will be able manage your Due Diligence Statements in bulk using a machine-to-machine connection to the Registry via an Application Programming Interface (API).
The latest versions of technical specifications for the API can be found here.
Training, testing and user manuals
- Pilot Testing of the Information System ran till the end of January 2024.
- Further information about the results of the Pilot testing, along with details of the API, and the Development Roadmap are available in this presentation.
- Training videos will be available as of June 2024
- User Manuals will be available as of September 2024
- Training sessions, including “train-the-trainers”, together with Member States authorities, will be organised as of October 2024.
The Information System (IS) is the IT system which will contain the due diligence statements submitted by operators and traders to comply with the requirements of the Regulation. The Information System will be operational by the entry into the application of the Regulation and will provide users with the functionalities listed in Art. 33(2) of the Regulation.
The EU Single Window Environment for Customs (EU SWE-C) is a framework that enables interoperability between customs IT systems and non-customs systems, such as the Information System established pursuant to Art. 33 of the Regulation. The central component of EU SWE-C, known as EU CSW-CERTEX system, will interconnect the Information System with national customs IT systems and will enable sharing and processing of data submitted to customs and non-customs authorities by economic operators. The Single Window will thus ensure information sharing in real-time and digital cooperation between customs authorities and competent authorities in charge of enforcing non-customs formalities, including in the field of environmental protection.
The Information System and, subsequently, its interconnection with the EU Single Window Environment for Customs, will be aligned with the relevant and applicable provisions in terms of data protection. In line with the Union’s Open Data Policy, the Commission shall provide access to the wider public to the complete anonymised datasets of the Information System in an open format that can be machine-readable and that ensures interoperability, re-use, and accessibility.
What can operators and traders use as an ID number/company registration number for the IS? How should domestic operators/traders, who do not have EORI numbers and may not have VAT numbers, register for the IS?
Operators that import or export relevant commodities and relevant products need to provide their Economic Operators Registration and Identification (EORI) number when registering in TRACES NT. Domestic operators/traders, who do not have an EORI number may register through one of the other identifiers supported by TRACES such as VAT number, National Company Number or Taxpayer Identification Number.
Will it be possible to 'store' frequently used data (e.g. an operator/trader’s main suppliers) in the IS, so that it can be easily auto-filled rather than needing to be entered afresh for each new DDS?
The Information System does not include this functionality at the moment. Nevertheless, it will be possible to duplicate due diligence statements that have already been submitted, thus reducing the time needed to fill a new statement. It will be the responsibility of operators and traders to make the necessary changes in the duplicated statement to ensure compliance. In addition, an ‘import’ button is provided, which will allow economic operators to import the information about the production place from a predefined file (Format GeoJSon).
No, the Information System acts as the repository of the due diligence statements submitted by operators and traders pursuant to Art. 4(2) and Art. 5(1). As such, it does not provide software or tools to identify geolocations coordinates.
Cancellation or amendment of submitted DDS will be possible within 72 hours after the due diligence reference number has been provided by the System. Cancellation or amendment will not be possible if the DDS reference number has already been used in a custom declaration, in another DDS, or if the corresponding product has already been placed or made available on the market or exported.