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Green Business

Supporting implementation

What is the Information System and the 'EU Single Window'?  

The Information System (IS) is the IT system which will contain the due diligence statements submitted by operators and traders to comply with the requirements of the Regulation. The Information System will be operational by the entry into the application of the Regulation and will provide users with the functionalities listed in Art. 33(2) of the Regulation.

The EU Single Window Environment for Customs (EU SWE-C) is a framework that enables interoperability between customs IT systems and non-customs systems, such as the Information System established pursuant to Art. 33 of the Regulation. The central component of EU SWE-C, known as EU CSW-CERTEX system, will interconnect the Information System with national customs IT systems and will enable sharing and processing of data submitted to customs and non-customs authorities by economic operators. The Single Window will thus ensure information sharing in real-time and digital cooperation between customs authorities and competent authorities in charge of enforcing non-customs formalities, including in the field of environmental protection.

What data security safeguards will they have?

The Information System and, subsequently, its interconnection with the EU Single Window Environment for Customs, will be aligned with the relevant and applicable provisions in terms of data protection. In line with the Union’s Open Data Policy, the Commission shall provide access to the wider public to the complete anonymised datasets of the Information System in an open format that can be machine-readable and that ensures interoperability, re-use, and accessibility.

How can operators and traders register?

What can operators and traders use as an ID number/company registration number for the IS? How should domestic operators/traders, who do not have EORI numbers and may not have VAT numbers, register for the IS?

Operators that import or export relevant commodities and relevant products need to provide their Economic Operators Registration and Identification (EORI) number when registering in TRACES NT. Domestic operators/traders, who do not have an EORI number may register through one of the other identifiers supported by TRACES such as VAT number, National Company Number or Taxpayer Identification Number.

Can the system store frequently used data?

Will it be possible to 'store' frequently used data (e.g. an operator/trader’s main suppliers) in the IS, so that it can be easily auto-filled rather than needing to be entered afresh for each new DDS?

The Information System does not include this functionality at the moment. Nevertheless, it will be possible to duplicate due diligence statements that have already been submitted, thus reducing the time needed to fill a new statement. It will be the responsibility of operators and traders to make the necessary changes in the duplicated statement to ensure compliance. In addition, an ‘import’ button is provided, which will allow economic operators to import the information about the production place from a predefined file (Format GeoJSon).

Can the system help farmers identify their geolocation?  

No, the Information System acts as the repository of the due diligence statements submitted by operators and traders pursuant to Art. 4(2) and Art. 5(1). As such, it does not provide software or tools to identify geolocations coordinates.

Can a due diligent statement be amended?

Cancellation or amendment of submitted DDS will be possible within 72 hours after the due diligence reference number has been provided by the System. Cancellation or amendment will not be possible if the DDS reference number has already been used in a custom declaration, in another DDS, or if the corresponding product has already been placed or made available on the market or exported.